We're Hiring!

JOB DESCRIPTION
Part-Time Administrative Assistant

We are seeking an experienced, tech savvy, emotionally intelligent part-time assistant to work remotely for approximately 20 hours per week starting around May 26th. Assistant will spend approximately 10-15 hours per week providing admin support for a grant funded project ProjectInsideOut.net and 5-10 hours per week supporting the founder of the project, climate psychologist Dr. Renee Lertzman. Assistant will interface with multiple team members and will wear many different hats in a fast paced environment filled with brilliant high achievers who care deeply about people and the planet.  

 

Characteristics we value highly:

  • Flexibility with regard to schedule, duties and responsibilities
  • High EQ - self aware, curious, open 
  • Ability to give and receive feedback in a team environment
  • Desire to go above and beyond, to go the extra mile
  • Detail orientation and accuracy 
  • Critical and creative thinking skills
  • Excellent writing skills

 

Required Technical Skills / Application Knowledge

  • Mac Platform, iOs and Mac Apps (Mac Mail, iCal, etc.) - heavy calendaring
  • Google Accounts - managing the use of multiple G suites
  • Google Apps - heavy Google Drive organization and doc creation
  • Zoom - meeting scheduling, invite management and technical support during meetings
  • Asana - large project management and smaller task tracking
  • Mailchimp - newsletter creation, list management and campaign execution
  • Doodle Poll - team scheduling and coordination
  • WordPress and/or Square Space - updating web page info like events and articles
  • Slack - project and team communication

 

Required General Admin Skills & Experience

  • Heavy calendar management
  • Scheduling with internal and external stakeholders 
  • Contact list management
  • Email inbox management
  • Note taking during meetings
  • Transcription of recorded meetings
  • Organization of electronic files
  • Editing/downloading/uploading/dissemination of videos/pictures
  • Survey creation/dissemination and tracking of survey results
  • Presentation creation using Google Slides/Keynote/Powerpoint
  • Account management and troubleshooting of tech accounts
  • Research

 

Our ideal candidate is:

  • someone who has experience and references to support their track record
  • looking for at least 20 hours of work per week, open to increasing over time
  • willing to be flexible to work different or more hours during peak project / busy times
  • willing to respond to urgent requests outside of scheduled work hours
  • able to manage competing priorities while remaining calm and productive 
  • open to working a creatively split shift 8-11am and 2-4pm PDT or from 8am-1pm PDT
  • someone who could be located anywhere if flexible and available when needed
  • technically set-up and experienced working from home
  • someone who has studied or is interested in psychology and is a nature lover / environmentalist
  • someone who has a sense of humor and a curious, glass-half-full personality
  • patient and compassionate but also honest and willing to speak their truth

 

This is a part-time, independent contractor position. Length of engagement is until October, with possibility for ongoing employment. Compensation will be paid hourly in the $20-$25 range, dependent on skills and experience.

Please email a cover letter and resume to admin (at) projectinsideout.net

In your cover letter, please provide an answer in 300 words or less to the following prompt: What are your top technical and general admin skills and how do they make you stand out as the ideal candidate for this position? Please also let us know in your cover letter how or where you heard about this job opening.

Please put "Admin Assistant - (YOUR NAME)" in the subject line and save your cover letter and resume as a single attachment labeled “LAST NAME, FIRST NAME_Application.” 

Applications will be reviewed upon receipt, until the position is filled. Anticipated start date is around May 26th.

We look forward to hearing from you!